Hello, I am Zainab!
AI & Automation Expert
I build automation systems that connect your tools, so your business runs faster, cleaner, and with fewer operational headaches.
About Zainab Awogbade
I'm an AI & Automation Expert who helps businesses replace repetitive, error-prone processes with reliable, scalable automation systems. I design workflows that connect APIs, CRMs, and SaaS tools so operations run smoothly in the background, without constant supervision.
I don't build quick fixes or fragile automations. I build maintainable systems designed to scale as your business grows and processes evolve.
Key Achievements
Client Onboarding Automation
Built end-to-end onboarding using n8n, automating form intake, CRM creation, document delivery, and follow-up sequences.
Medical AI Receptionist
Designed AI-powered system handling appointments, rescheduling, cancellations, and patient routing with secure backend integration.
Production Workflows
Developed production-ready n8n workflows reducing manual data entry and operational overhead across CRM and SaaS tools.
Lease Expiry Reminder
Built automated lease management system for a Real Estate firm that send personalized renewal reminders at 60, 30, and 14-day thresholds to tenants while alerting property managers.
API Integrations
Implemented API integrations, webhooks, and error-handling logic ensuring consistent workflow performance with minimal downtime.
Education
My academic background in Political Science and International Relations trained me to analyze complex systems, understand stakeholder dynamics, and design structured solutions to real-world problems.
This foundation enables me to design automation workflows that align with business goals, reduce friction across teams, and scale sustainably. I learned how to break down complex, multi-stakeholder processes, identify inefficiencies, and design frameworks that improve coordination and outcomes.
Bachelor of Science
Political Science & International Relations
University of Abuja
Automation Solutions I Offer
Workflow Design
Reliable, end-to-end business process automation
CRM Automation
System integrations connecting sales, support, and operations
Client Onboarding
Automated workflows from intake to activation
Lead Lifecycle
Capture, routing, and full visibility automation
Cross-Team Automation
Reduce manual handoffs and improve coordination
AI-Powered Workflows
Routing, analysis, and intelligent responses
Data Models
Backend logic for clean, structured systems
Data Synchronization
Automated reporting across platforms
Scalable Systems
Secure automation built for long-term growth
Selected Projects & Impacts
1
Client Onboarding for an Agency
Built end-to-end n8n workflow automating client intake forms, CRM record creation, document delivery, internal notifications, and follow-up sequences.
Impact: Reduced manual onboarding time by 70%, eliminated data entry errors, and created a smooth, scalable process improving client experience.
2
Medical AI Receptionist
Built AI-powered medical receptionist using n8n workflows automating appointment booking, rescheduling, cancellations, patient intake, and inquiry handling while integrating with scheduling systems and CRMs.
Impact: Reduced front-desk workload, improved patient response times, ensured consistent communication, and created a reliable, scalable system.
3
Lease Expiry Reminder Automation
Built automated lease management system using n8n workflows scanning Google Sheets lease tracker, calculating expiry countdowns, and sending personalized renewal reminders at 60, 30, and 14-day thresholds while alerting property managers.
Impact: Eliminated 3+ hours of daily admin work, reduced missed lease renewals to zero, and created a fully scalable system processing unlimited lease records.
Client Onboarding Automation
SaaS Customer Onboarding - HubSpot CRM Integration
The Challenge
New customer onboarding was entirely manual—CRM updates were delayed, follow-up emails were inconsistent, and internal teams had no real-time visibility into onboarding status, leading to poor first impressions and churn risk.
The Solution
- Webhook trigger fires instantly on new signup with zero delay.
- Data validation blocks bad data before CRM entry.
- HubSpot CRM auto-creates contacts and updates lifecycle stages.
- 4-email sequence delivers personalized onboarding emails on precise schedule.
- Slack notifications alert teams at 3 key milestones in real time.
4
Email Sequence
Personalized onboarding emails delivered at Oh, 2h, 1d, and 3d intervals
3
Slack Notifications
Team alerts at signup, documents sent, and onboarding complete milestones
3
CRM Updates
Automatic HubSpot lifecycle stage transitions
100%
Task Reduction
Elimination of manual onboarding tasks per customer
Medical AI Receptionist
Appointment Management & Patient Communication
Built an AI-powered medical receptionist using n8n workflows that handles appointment booking, rescheduling, and cancellations, routes patient requests to the right workflows, and integrates with backend systems securely.
Appointment Booking
Patients book, reschedule, or cancel appointments through chat interface
Intelligent Routing
AI/NLP classifier routes requests to appropriate workflows
System Integration
Connects with calendar and CRM systems for real-time updates
Lease Expiry Reminder Automation
Real Estate Automation · Google Sheets · Gmail · n8n
The Challenge
Property managers manually reviewed lease spreadsheets every day to spot upcoming renewals, a process prone to missed deadlines, inconsistent follow-ups, and hours of avoidable admin work.
The Solution
- Scheduled Trigger Fires everyday at 08:00 AM automatically — zero manual action
- Google Sheets Reader Scans all lease records in real time, supports unlimited rows
- Days Calculation Engine JavaScript code node calculates exact days remaining per lease
- 3-Tier Alert System Flags leases at exactly 60, 30, and 14 days before expiry
- Dual Email Dispatch Sends personalised HTML email to tenant + internal alert to property manager simultaneously
3
Tier Alerts
At 60, 30 and 14 days, no missed reminder
0
Lease Renewal
No lease renewals slip through unnoticed
2
Emails sent
Two emails sent per qualifying lease (Tenants+Manager)
100%
Automated
Runs everyday without manual input
0hrs
Manual Staff Time
No staff time is required per cycle
Client Testimonials
GreenLife Clinic
"Smart automation that improves patient experience. The AI receptionist workflow streamlined appointment booking and reduced pressure on our front desk while keeping communication consistent."
Tresdad Group
"Reliable and results-driven automation. Zainab built a complete onboarding workflow that removed manual steps and kept everything running smoothly without constant follow-up."
GrowthEdge, Digital Agency
"Efficient, clean, and scalable systems. From lead capture to CRM updates, the system Zainab built with n8n connected all our tools and eliminated repetitive tasks across our team."
Let's Build Your Automation
If you're looking for someone who can translate business needs into smart n8n automation that actually works in production, you're in the right place.